Helpful Hints

As the "official services" contractor for a Convention, Exposition, Meeting or Corporate Event, Triumph provides for the show organizer and the exhibitors the labor, equipment and services required for the logistics and development of the event. Because we are familiar with all parties involved in managing an event, feel free to call us at any time during the planning process if you are unsure where to turn - we are at your service.

Pre-Show
I & D Labor
Pre-Show Checklist
OnSIte Preparation Checklist
Move-Out

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PRE-SHOW
Exhibitor Service Kit
When you get your service kit, be sure to read it. This will save you not only time, but certainly money. Be sure to become familiar with the order forms and deadline discount dates. The exhibitor service kit contains information and instructions regarding participation in the show. Inside you will find a wide variety of information including general show information (hours/colors), floor plans, facility regulations, registration instructions, and even liability and insurance recommendations. You can find information regarding Triumph products, services, and billing policies within this kit. You should receive your kit approximately 90 days out from the show, but if you have questions before you get it, just contact Triumph or show management.

Triumph Exhibitor Services:
Our Exhibitor Services team is the responsible for answering exhibitor questions, processing exhibitor orders and handling any special requests. They are the link between placing the order and making it happen! Triumph offers state-of-the-art services dedicated to providing you with consistency and continuity through the duration of your event.

We offer:
- Toll-free calling within the US and dedicated phone & fax numbers.
- Single point of contact for all Triumph Expo & Event shows, regardless of location.
- Personalized attention for all pre and post-show orders, questions, and requirements.

TRIUMPH EXPO & EVENTS EXHIBITOR SERVICES
12614 Interurban Ave So
Seattle, WA 98168
Phone: 877.607.1010
Exhibitor Services Fax: 206.431.4846
Corporate Fax: 206.431.2643

GETTING STARTED
What are your goals and objectives for the show? On most shows, Triumph provides pipe and drape to create side rails and backdrop as well as a Company ID sign, unless you have purchased a special package through show management. Exhibit space is just that - space. One of your most important show decisions is how you utilize this valuable real estate.

Selecting your booth properties:
Once you've reviewed the basic information in the exhibitor service kit, it's time to figure out how you want to represent yourself at the show. Regardless of your budget, your exhibit and graphics can play a big part in how you and your company are perceived on the show floor. Both work together to produce a very dynamic and interactive message. Here are some key factors to keep in mind when considering how to achieve the greatest return on your investment:

- Booth size
- Budget
- Type of Merchandise or services offered and product display needs
- Meeting space

- Graphic requirements
- Electrical requirements
- Furniture needs
- Carpet needs

We offer free design consultations, so why not let us help you with the development of your booth? If you have a display we can aide in additional furnishing requirements. One of the big advantages to renting an exhibit and allowing Triumph to design your display is that there is no need to separately budget for expenses such as shipping, drayage, carpet, I&D labor, storage or refurbishment, and It simplifies your life as an exhibitor - just ship your product and/or brochures and you"re done. We can even arrange your shipping for you through TRIUMPH Logistics for a complete turnkey package!

Triumph also rents several pre-designed exhibit packages that are very economically priced and provide most of the services you will need all in one package. Order forms and product slicks will be sent in your exhibitor service kit with more details, or you may feel free to contact us at exhibitorservices@triumphexpo.com.


I&D Labor
If you already own an exhibit, or plan to purchase one, you will need to arrange for installation and dismantling of your booth properties. Labor Union regulations vary from state to state, be sure to ask our exhibitor services department for some general guidelines.

Triumph's one-stop Logistics and Development services include:

- Evaluation of labor needs
- Coordination of outbound shipping
- Storage

- Shipping & delivery of exhibit
- Finding specialty vendors
- Ordering of electrical and phones

Furniture Rental
TRIUMPH offers a wide variety of standard and specialty furniture on a rental basis. All items will be delivered to your booth (usually the day before the show opens) and picked up after the show. Please review your exhibitor service kit for specific descriptions.

Carpet Rental
Depending on the venue selected for your event, you can expect either bare concrete or ballroom carpet in your booth space. If this does not appeal, TRIUMPH offers various grades of booth carpet for rental in various colors. We also offer padding for your comfort and that of your potential clients.

Drayage
Once your shipment(s) arrive at showsite, our personnel will deliver them to your booth using our equipment. Individual exhibitors may hand carry their own items into the hall as well however, they may not use any type of equipment (i.e. handcarts, four-wheel dollies, push carts or other mechanized equipment) due to Union Labor regulations. TRIUMPH is responsible for:

  • Storage of exhibitor materials during the show on an access basis.
  • Storage of empty crates and containers during the show. Return of empty crates and containers at the close of the show.
  • Loading of outbound crates and containers at the close of the show on a carrier chosen by the exhibitor using a TRIUMPH material handling form, completed by the exhibitor.
  • You have the option of shipping to either an advance warehouse or directly to show site.
  • The advance warehouse rates are slightly higher than those for direct shipments. There are several distinct advantages to shipping in advance, direct to Triumph:
  • Free storage for up to 30 days prior to the show,
  • Priority delivery to showsite (it is often delivered with TRIUMPH show equipment),
  • Ease of verifying receipt of your product/display at the Triumph warehouse before the show moves in. This significantly reduces the risk of you showing up - but not your booth or product.


PRE-SHOW CHECKLIST
Many service providers require that you submit an order by a particular date to qualify for an advance rate. TRIUMPH typically sets this date for two weeks prior to the first move-in days. We have provided a sample checklist with the most common services.

SERVICE: DEADLINE: DATE SENT: DATE CONFIRMED:

Exhibit Rental
Material Handling
Installation & Dismantling Labor
Carpet Rental
Furniture Rental
Graphics
Hanging Sign
Floral/Plants
Booth Cleaning
Phone/Internet Line
Audio Visual
Electrical Services
Personal Computer Rental
Lead Retrieval
Inbound Shipping Arrangements
Outbound Shipping Arrangements


ONSITE PREPARATION CHECKLIST
Some items like company product and personal business cards are obvious to bring with you to the show. However, there are several important things that you might wish you had when you arrive at showsite. We have provided a sample list - be sure to bring these items along with you to help avoid problems at the show. Having this information at your fingertips can make issues much easier to resolve should any arise.

KEY CONTACT INFORMATION: NAME: DATE SENT:

Company Name Pager Mobile
TRIUMPH Exhibitor Services
TRIUMPH Logistics Contact
Show Management
Freight Carrier
Facility Management


MOVE-OUT
Once the show is closed, you should pack up all materials that you are shipping out and leave them in your booth. Next, complete a TRIUMPH Outbound Material Handling Form and turn it in at the TRIUMPH Service Center once you are packed up and ready to go (You might have your own carrier paperwork, but this still must be delivered to the TRIUMPH Service Center). Our personnel will collect your materials and cart them to the dock for pickup.

Please be aware that if you leave your goods unattended in the booth, without turning your paperwork in to an official Triumph staff member, it is done so at your own risk and could result in the delay of your product or display arriving to its next destination on time.

Click here to download: Three keys to Turn Customers into Lifetime Clients

Click here to download: Tradeshow Success Happens When you Plan Ahead

Exhibitor Online Ordering

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Exhibitor Kits
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Exhibitor Kits available for Online Ordering

NCCE ANNUAL CONFERENCE 2018
February 14-16, 2018, Washington State Convention Center, Seattle, WA

WESTERN BOXED MEAT 2018 SHOWCASE
February 17, 2018, Holiday Inn Portland Airport, Portland, OR

KIDFEST! SPORTFEST! 2018
February 17-18, 2018, Portland Expo Center, Portland, OR

2018 OREGON WINE SYMPOSIUM
February 20-21, 2018, Oregon Convention Center, Portland, OR

NWHA 2018 ANNUAL CONFERENCE
February 21-23, 2018, Portland Marriott Downtown Waterfront, Portland, OR

THE NORTH WEST COMPANY EVENT MANAGER'S CONFERENCE & TRADESHOW 2018
February 22, 2018, Meydenbauer Center, Bellevue, WA

2018 OREGON LOGGING CONFERENCE
February 22-24, 2018, Lane Events Center & Fairgrounds, Eugene, OR

2018 PORTLAND GOLF SHOW
February 23-25, 2018, Oregon Convention Center, Portland, OR

FAN'S 2018 MARKET EXPO
March 2, 2018, Hilton Bellevue, Bellevue, WA

TRI-STATE HEARING 46TH ANNUAL CONVENTION
March 3, 2018, Hyatt Regency Lake Washington, Renton, WA

SEATTLE GOLF & TRAVEL SHOW 2018
March 3-4, 2018, CenturyLink Field Event Center, Seattle, WA

SEATTLE BIKE SHOW 2018 & OUTDOOR GEAR AND ADVENTURE EXPO 2018
March 3-4, 2018, CenturyLink Field Event Center, Seattle, WA

W.R.B.A. ANNUAL MEETING 2018
March 6-8, 2018, Hyatt Regency Lake Washington Seattle, Renton, WA

NORTHWEST ACDA DIVISION CONFERENCE 2018
March 7-10, 2018, Hilton Portland Downtown and Duniway, Portland, OR

TACOMA REMODELING EXPO 2018
March 9-11, 2018, Greater Tacoma Convention & Trade Center, Tacoma, WA

SEATTLE KENNEL CLUB 2018
March 10-11, 2018, CenturyLink Field Event Center, Seattle, WA

WASWUG SPRING 2018
March 11-13, 2018, Hyatt Regency Bellevue, Bellevue, WA

2018 NAEP CONFERENCE
March 11-14, 2018, Greater Tacoma Convention Center, Tacoma, WA

2018 NFL CONSUMER PRODUCTS SUMMIT
March 12-13, 2018, Georgia World Congress Center, Atlanta, GA

EMBEDDED LINUX CONFERENCE (ELC) + OPENIOT SUMMIT 2018
March 12-14, 2018, Hilton Portland Downtown & The Duniway, Portland, OR

NW YOUTH CAREERS EXPO 2018
March 13, 2018, Oregon Convention Center, Portland, OR

SAHM 2018 ANNUAL MEETING
March 14-16, 2018, The Westin Seattle, Seattle, WA

INTERNATIONAL MASS TIMBER CONFERENCE 2018
March 20-22, 2018, Oregon Convention Center, Portland, OR

NORTHWEST HORSE FAIR & EXPO 2018
March 23-25, 2018, Linn County Fair & Expo Center, Albany, OR

TASTE WASHINGTON 2018
March 24-25, 2018, CenturyLink Field Event Center, Seattle, WA

AEROSPACE AND DEFENSE SUPPLIER SUMMIT 2018
March 26-28, 2018, Washington State Convention Center, Seattle, WA

ANNUAL CRAFTS SPIRIT CONFERENCE 2018
March 26-29, 2018, Oregon Convention Center, Portland, OR

WSTA SPRING MAINTENANCE FORUM 2018
March 27-28, 2018, Hilton Seattle Airport & Conference Center, Seattle, WA

WASHINGTON ACADEMY OF EYE PHYSICIANS AND SURGEONS
March 30, 2018, Meydenbauer Center, Bellevue, WA

TRANSFORMING LOCAL GOVERNMENT CONFERENCE (TLG) 2018
April 3-5, 2018, Greater Tacoma Convention & Trade Center, Tacoma, WA

AAPS (AMERICAN ASSOCIATION OF PLASTIC SURGEONS) 97TH ANNUAL MEETING
April 7-10, 2018, Westin Hotel Seattle, Seattle, WA

AAPC HEALTHCON 2018
April 8-11, 2018, Disney Coronado Springs Resort, Orlando, FL

NWPMA 2018 SPRING SHOWCASE
April 11-12, 2018, Oregon Convention Center, Portland, OR

COVD 2018 ANNUAL MEETING
April 11-13, 2018, Hyatt Regency Bellevue, Bellevue, WA

NREP CONFERENCE 2018
April 16-18, 2018, Hyatt Regency Lake Washington, Renton, WA

GREEN TRANSPORTATION SUMMIT & EXPO 2018
April 18-19, 2018, Greater Tacoma Convention & Trade Center, Tacoma, WA

WASHINGTON STATE SPRING FAIR 2018
April 19-22, 2018, Washington State Fair Events Center, Puyallup, WA

SEPA UTILITY CONFERENCE 2018
April 23-25, 2018, Westin Mission Hills, Rancho Mirage, CA

DSU TRUCK EXPO & VENDOR FAIR 2018
April 25, 2018, Portland Expo Center, Portland, OR

WESTERN PSYCHOLOGICAL ASSOCIATION (WPA) 2018 CONVENTION
April 25-28, 2018, Portland Marriott Downtown Waterfront, Portland, OR

2018 NATIONAL MIGRANT EDUCATION CONFERENCE
April 30-May 1, 2018, Hilton Portland Downtown, Portland, OR

WRPA ANNUAL CONFERENCE & TRADESHOW 2018
May 1-3, 2018, Hilton Seatac Hotel & Conference Center, Seattle, WA

NATIONAL PACE ANNUAL CONFERENCE 2018
October 21-24, 2018, Hilton Portland Downtown, Portland, OR


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